The Business Master (3rd Edition)

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JOBHUNT (tm) Tutorial +++++++++++++++++++++ Copyright (c) 1989--1992, Scope International. Phone: (704)535-0614 CONGRATULATIONS! --------------- You are looking at a powerful Job-Search tool that will help you tremendously -- JOBHUNT (tm) by Scope International. This is the shareware version that works very similarly to the actual JOBHUNT, but can be thought of as a scaled down model of the real thing. This is explained in detail later. The idea is that you can try this edition without any risk, and then if you believe that it can help you, you can buy the full edition either at a retail store or directly from Scope. Feel free to copy and distribute this edition as long as you do not make any changes or modifications to it. Job-Seekers use JOBHUNT to look for a new job, or to find a better ------------------------------------------------------------------ job. Employment Related Services use it to increase their revenues. ------------------------------------------------------------------- More on that later. ------------------ Here is how JOBHUNT helps you: 1. Saves you a lot of time, researching effort and money by giving you a databank of potential employers nationwide. JOBHUNT gives addresses, phone numbers, brief company profiles and even fax numbers and names of the hiring authorities (where available). The commercial version has a databank much larger than the one found on this edition. Plus, it is more current. 2. Makes your job-search more effective by giving you the ability to search by Region and/or Job-Function. 3. The commercial version includes a powerful word processor. Type your own cover letter, follow-up letter (or any letter) and quickly mail-merge it with the info in the databank. Fast-print personalized letters for targeted mass-mailings of your resumes. Very convenient when you are pressed for time. Extremely easy to use. 4. You can add your own addresses to the existing databank. If you are replying to newspaper help-wanted ads, type them all in and quickly do a mass mailing in one shot. If you have a list of local businesses (obtainable from the Chamber of Commerce or Campus Placement Office) you can type it in yourself, and print letters, labels and envelopes to them also. On the commercial version, you can add an unlimited number of your own records as long as you have disk space Page 1 of 9 available. On this edition, that number is restricted to 100. However, you can delete some and add more once you reach the limit of 100 on this edition. 5. JOBHUNT prints mailing labels, self addressed return labels and envelopes to further cut down on the time needed to do a mass mailing. Gives your mailings a professional touch. How do you as a Job-Seeker, benefit from JOBHUNT? ------------------------------------------------ A successful job-search depends heavily on the law of averages. The more applications you can send, and the better you can target them, the higher your chances of landing the right job. JOBHUNT puts the law of averages on your side. JOBHUNT helps you get a JOB! How do you, as an Employment-Related Service benefit from JOBHUNT? ----------------------------------------------------------------- a. Employment agencies use it for prospecting. b. Resume services use it to serve their clients better, and increase their revenues at the same time. Prior to JOBHUNT, a resume service would have sold only a resume. Now, they can do a mass-mailing for their clients, sell a large number of photocopies of the resumes, a large number of cover letters, follow-up letters, envelopes and labels. c. Quick-Print shops increase their revenues by renting computers on their premises to users who want to use JOBHUNT themselves. d. Book and list publishers can contact Scope for a special edition of JOBHUNT to go with their own book or list. If the user wants to use the book, they have the book. But if they want to print letters then they have the disk which contains the same information that is found in the book. The book publisher can sell the disk separately, or boost their book sales by attaching the disk inside the back cover. e. All of the above, can become authorized dealers for JOBHUNT. You can make volume purchases at attractive discounts, and re-sell JOBHUNT for a profit. What else do you get when you order? ----------------------------------- You get a more powerful program with a larger and more current databank; A full featured, built-in word-processor; Unrestricted databank size allowed in the "Additional List"; A complete, printed manual and the FAMOUS BOX with the caricature of a man in a blue suit Page 2 of 9 bursting through the classifieds. You are also entitled to ONE FREE UPDATE. All of this for only $49.95. Shipping & Handling $4.95 for each JOBHUNT shipped to USA or Canada. International Air-Mail Shipping & Handling U.S. $15.00 only. To order, please contact your local store, or call Scope directly: Orders Only: 1-800-843-5627 (Open 24 hours, 7 days) International, Phone: (704) 535-0614. Fax: (704) 535-0617 You may also print the order form (Option 6, Main Menu) and mail or fax it directly. Operating Requirements: ---------------------- This edition requires only 256-K, and the commercial version needs only 360-K of RAM. A single floppy drive is all you need. Hard disk or modem is NOT required. ========= ======================== Acknowledgements: ---------------- The information contained in JOBHUNT is gathered through independent library research, newspapers, magazines, business journals, trade indices, other publications, mailing lists, direct input from employers/employment agencies, surveys and various other sources. These sources change constantly, and are too numerous to list individually. Page 3 of 9 This tutorial is designed to be used in conjunction with the printed user's manual that you will receive when you order the actual JOBHUNT. It covers many topics that are not included in the manual. By the same token, there is a lot of information in the manual that is not included in this tutorial. They both work together. Let us assume that you are doing a mailing to potential employers. We shall now go through all the steps involved--one at a time. Preparation: (Printing the Employer List) ----------- Printing of the Employer List is optional, but recommended. You may skip this stage for now, but we do recommend that you come back to it later. Load JOBHUNT by placing the disk in the A-drive. When the screen is showing A:\>, type JOBHUNT and hit <Return>. On the next sub-menu, read the screen carefully. Then, without pressing any other keys (since you are printing the entire list) press the function key <F10>. Make sure that your printer is in the draft mode (unless you have a very high speed printer) because you will be printing approximately 150 pages. We recommend continuous (form-feed) paper. This may seem like a lot to print, but you will be happy you did. The printout that you get will have blank lines for making notes of your job-search progress, and will serve as a useful progress-monitoring tool once the action heats up. 1. Once you are back on the Main Menu again, choose Option 1, VIEW/SEARCH/ADD employers: JOBHUNT stores the employer information in two different files. One is the "Scope International List" of employers that you get with your program. The other is the "Additional List" of employers that you create yourself by entering addresses from Help-Wanted Ads, Chamber of Commerce List of Local Businesses, a list that you may obtain from a College Placement Office, etc. You can print letters, labels and envelopes to any or all of the addresses in either list. a. After selecting Option 1 on the Main-Menu you will see a sub-menu. You can jump from field to field on this sub-menu by pressing the <Tab> key, or by using the Up and Down Arrow keys. Do not use <Return> (same as <Enter>) key here to jump from field to field, as on some fields <Return> will open a window for additional choices. Try it! For example, if you are on the first line of the sub-menu that says: Address List: then hitting <Return> will pop a window to select between "Scope International" list and "Additional List". You can Page 4 of 9 now either scroll up and down with the arrow key to pick the list of your choice and hit <Return> now to accept, or type the first letter of either line to pick your list, or just press <Esc> to undo any changes, enter the default value and go back to the sub-menu. However, if you had just used <Tab> to jump to the next field then the default value of "Scope International" list would have been accepted as your choice. This is all very easy and intuitive, and will become an automatic response after running the program for a few minutes. For the purpose of this exercise, let us select the Scope International List. ======================== b. Similarly, when you are on the line that says: Search Option: then pressing <Tab> will accept the default value of "All" (meaning you want to process the whole list). However, if you hit <Return> it will pop open a window asking you to decide whether you want to process "All", "By Region", "By Job-Function" or "Combined". Combined refers to a cross-search by BOTH region and job-function. You may type A, R, J or C, or scroll down the list using the arrow keys and press <Return> to accept your choice. Or, you may press <Esc> to escape to the sub-menu and enter a default of "All". c. You can pick the Region or Job-Function in a similar manner. However, on this sub-menu the "Region:" and "Job-Function:" fields will get skipped if you choose "All" under the "Search Option:". For the purpose of this exercise, let us select Combined. ======== d. When you are on the "Region:" field, hit <Return> to pop open a window, and for the purpose of this exercise, select the region of South-East, Texas & Gulf: ======================== e. On the "Job Function:" field, hit <Return> to pop-open a window, and select Marketing / Sales: ================= f. On the next two fields "Start at Company:" and "End at Company:" you can either type one alphabet where you want to start and end searching, or up to the first five letters in the name of a company. The records are arranged alphabetically by name of company. (i) For example, if you wanted to start searching at General Motors and stop at Xerox corporation, you would start at GENER and end at XEROX. (ii) If you were printing a label or letter to only one Page 5 of 9 company Xerox, then you would start AND end at Xerox by entering the same word XEROX in both fields. (iii) Suppose, you are viewing the list and discover that there are three companies under Xerox. This could happen if more than one location of the same company is listed. Or, let us say that you begin at GENER (similar to 1.f.(ii) above) and end at GENER but still find more than one company. This could happen if there is a General Foods listed along with a General Motors. Furthermore, let us assume that you want to send a letter to only one of them, and not all. How do you do it? Easy! Just scroll down the list and press 'L' to Lock the addresses that you do not wish to write to. Now, when you go to option 4 on the Main Menu (FAST PRINT Personalized LETTERS), your locked (Non-Printable) addresses will get skipped, and you won't print any letters to them. For now, let us leave the default values 'A' and 'Z' unchanged. ==================================== Important: Both of the address lists are arranged alphabetically by ========= name of company (Primary Key). If you are adding addresses in the Additional List, they will automatically get arranged alphabetically by the name of company. However, let us say that you are creating a databank of your personal contacts, and adding a friend's address for whom you do not enter the name of a company. Any time a record is encountered that has a blank for a company name, it gets sorted alphabetically by the Last Name of the person (Secondary Key). Moreover, let us assume that this friend's last name is JOHNSON. Since you do not have the name of a company for this record it will be sorted based on the secondary key (last name) instead of primary key (company name). Thus, this record may be found after the hypothetical company named INNOVATION ('J' comes after 'I') and before the hypothetical company KERMIT ('J' comes before 'K'); g. The next field says "Count Records and View Summary:". We can come back and do a count later by typing 'Y' for Yes, but for now let us keep the default value of 'N' (for No) unchanged. ============================ ========= 2. If you followed all the steps above correctly, you will now see a screen with some records on it. There will be a company name, address, phone number and a brief company profile for each record. A name of a person in the Personnel/Human Resources Department and a fax number may also be included where available. You may process this list as follows: Page 6 of 9 a. Scroll up and down the list one address at a time by using the arrow keys. b. Scroll up and down the list three addresses at a time by using the <PgUp> or <PgDn> keys. c. Go to the beginning or end of the list by using <Home> and <End> keys. d. The middle record is always the current record. There are a number of things that you can do to this current record as stated on the bottom line of your screen. You may Lock the middle address on the screen by pressing 'L'. This changes it to non-printable. The display changes from a non-blinking "Unlocked (Printable) Address" to a blinking "Locked (Non-Printable) Address". The locked address does not get erased but stays on file. However, at the time of printing letters or labels, any Locked (Non-Printable) addresses will get skipped, and will NOT print. e. If you were viewing the "Additional List" instead of the "Scope International List" then you could also type 'A' to Add a record, 'E' to Edit the current (middle) record or 'R' to Remove and permanently delete it. For added safety, deleting and editing is not available on the Scope List because many people use JOBHUNT at Campus Placement offices or on rented computers at quick-print shops. If a user came in and accidentally deleted some records, then the next user would have no way of knowing it. Thus, not being able to change the Scope List means added safety for everyone. Note that you can add records to your Additional List in two ways. First, directly from the screen where you are viewing the list--just by pressing 'A'. Second, by selecting option 1 on the Main Menu, then selecting the Additional List, and then selecting "Add" from the small window that pops open after you select the Additional List. f. When you are finished viewing the list, press <Esc> to go back to the Main Menu. 3. Now, let us press 3 on the Main Menu to go to the word-processor. This screen is self-explanatory. 4. Next, choose option 4 on the Main Menu, FAST-PRINT Personalized Letters: We shall now personalize a letter and fast-print it to send it to a few employers--just for practice. a. Repeat steps 1.a. thru 1.f. above. The net result is that you will be searching in the Southeast, Texas & Gulf Region, under Marketing / Sales, for companies with names A to Z. Page 7 of 9 b. Unlike what we did in 1.g., let us type 'Y' for "Count Records and View Summary:". This will tell us how many addresses were found. Note: This step (counting) is recommended at the letter-printing ==== stage (and also when printing labels or envelopes) because the count will tell you how many sheets of paper, labels or envelopes you will need. The number of sheets of paper that you will need will be at least one more than the number of addresses found because at the end of the letter-printing operation JOBHUNT will also print a report for you with information on who you sent what letter to and when. The extra page(s) will be used up by the report. This report can be used for future reference as follows: (i) If you are sending letters in batches, such as to companies A thru D now, and E thru F later, etc., this report will be a handy tool to have. It will also bring to light any addresses that you may have Locked and forgotten about. You will need this report at the time of printing your labels or envelopes if you want your labels or envelopes to match your letters one-to-one in the same sequence. (ii) If you are sending follow-up letters, this report will help you identify who received what letter and when. Employment services who do mailings for their clients (for a fee) find this report invaluable. They keep a copy of the report on their files and give the client the original. Two weeks later they can follow up with the client by mail or phone to see if the client would like for them to do a follow-up letter. When you realize that each employment service can have clients in the hundreds or thousands for whom they are doing the mailings, the importance of this report becomes easily evident. c. After following the instructions on the screen you will eventually come to a pick-list of letter files. You can scroll through it and select the file called SAMPLE.LET. As explained in the user's manual you can also use with JOBHUNT any letter files that you create on other ASCII word- processors. However, there are some rules to be followed. You will learn more about this when you get the actual manual. d. Now, you will come to a screen that allows you to do a number of things such as change margins, date on the letter, and salutation. For the sake of this exercise, let us just press <F10> to accept all default values. e. The printer will now print one letter, pause to let you check if all the settings are correct, and then print the Page 8 of 9 entire range of letters without pausing again. At the end, it will also print a report as mentioned above. 5. Now, choose option 5 on the Main Menu, PRINT ADDRESS-LABELS/ ENVELOPES: You can print Self-Addressed Return Labels, Employers' Address Labels, Combination Return and Mailing Labels (prints one self-addressed then one employer's label, and so on) or Pin-Feed (continuous) Envelopes. You may contact Scope to order these highly professional-looking continuous (pin-feed) envelopes that will save you a lot of time and effort because you will not have to stick labels on them. 6. Please feel free to print the Order form for your friends using option 6 on the Main Menu. Please order the most recent edition directly from Scope. Don't delay. Some large companies can take up to three months to make a hiring decision. Order today! 7. Type 7 to exit JOBHUNT. We hope that you have enjoyed this exercise, and will find JOBHUNT to be a very useful tool. Please contact Scope International by phone or fax if you have any suggestions, or if we can be of any more service. Copyright (c) 1989-1992, Scope International. All Rights Reserved. JOBHUNT is a trademark of Scope International. Scope International P.O. Box 25252 Charlotte, NC 28229-5252, U.S.A. Orders Only: 1-800-843-5627 (Open 24 hours, 7 days) International, Phone: (704)535-0614 Fax: (704) 535-0617 JOBHUNT! Only $49.95. Shipping & Handling $4.95 for each JOBHUNT shipped to USA or Canada. International Air-Mail Shipping & Handling U.S. $15.00 only. Thirty day money back guarantee. One FREE UPDATE. Order Today! =============== =========== P.S.: An order form is attached as Page 10. Please mail it TODAY! ---- Page 9 of 9 JOBHUNT (tm) Software Order-Form ================================ YES! RUSH the LATEST EDITION of this useful product to my attention. I understand that direct orders at full price have a 30-day money back guarantee (Less Shipping/Handling). (For dealer's discount on FIVE or more, please call SCOPE!) ---- PRODUCT PRICE EACH QUANTITY EXTENDED PRICE ======= ========== ======== ============== JOBHUNT- $49.95 x = $ Software ------ ------ North Carolina Residents Add Sales Tax = $ ------ Sub Total = $ ====== Shipping & Handling ($4.95 for each JOBHUNT shipped to USA or Canada. International Air- = $ Mail Shipping & Handling $15.00 only) --------- TOTAL AMOUNT = $ ========= I AM PAYING BY: (Mark one box. Please do not send cash.) =============== --- __ |__| MONEY ORDER Note: Prices subject to change. __ ----- All rights reserved. |__| PERSONAL CHECK JOBHUNT is a Trademark of __ Scope International (SI). |__| COLLEGE PURCHASE ORDER Copyright (c) 1992, SI. __ __ |__| VISA |__| M/CARD # ____________________, EXP ______ NAME ON CARD: ____________________ SIGNATURE: ______________ (Exact name and signature required for credit card purchases) SHIP TO: (Please print legibly in ALL-CAPITALS) ======== YOUR NAME: __________________________________________________ NAME OF CO./ORG./COLLEGE: ___________________________________ ADDRESS: ____________________________________________________ _________________________________ PHONE: ( ) ___________ FAX: ( ) ___________ TODAY'S DATE: __________________ Please make checks payable to Scope International. Mail order-form and payment to the address below. Credit card orders may be faxed. SCOPE INTERNATIONAL, P.O. BOX 25252, CHARLOTTE, NC 28229-5252, USA. Orders: 1-800-843-5627, (704) 535-0614. Fax: (704) 535-0617. JS3.1